SIL Rostering

This articles describes how to use the SIL rostering tool in Brevity.

Instructions

This article covers the following steps

1. Creating the SIL Rostering Template

2. Generating the Roster from the Template

3. Viewing and Managing the SIL Roster

4. SIL Configuration

Creating the SIL Rostering Template

The first step to setting up the SIL roster is creating the related template. This is done via Clients > Service Schedule SIL Template. You should create a template for each house, or if the Roster of Care (RoC) changes and you have submitted a new RoC to NDIS.

Open

When creating a new template the Type should be Group, and you should select the Group (or house name) that you will be rostering against. You should also link the clients that will be included on the Roster of Care.

Open

After saving the template you will have a new button on the toolbar to Manage Template. Click this button to set the support that will be delivered to participant (it might take a few seconds to load). You can then either import the RoC from the NDIS Excel file to populate the roster template or manually add the supports using the cells on the page - you can also drag or copy/paste, same as you do in Excel.

You can also allocate staff to the roster using the Add Staff button.

Click Save to save the allocation once you are done.

Generating the Roster from the Template

Once you are done setting up the supports on the template, you are ready to generate the roster against the template. To do this, click the Create Service Schedule button.

Set the start and end date that you would like to generate the roster between, and click the Create button to generate the roster.

Viewing and Managing the SIL Roster

The SIL roster is accessible via the Group view on the Schedule Board. The system will create a single entry per day, and will have multiple entries within the group based on the different supports the participants will receive during the day.

If changes are required to a participants roster for a particular week, this can be adjusted using the building icon under the group name. This icon will display for all groups that have a SIL template setup.

This allows supports to be adjusted based on actual supports delivered to the participant.

SIL Configuration

Before you can allocate supports on the SIL template, you will need to define the line items to use for the ratios and different supports you will provide to the SIL participants. This needs to be done via the Service Type setup in Brevity (Administration > Service Types).

You can edit the service type that will be used. On the service type setup, you can allocate the Display and Colour Code that will be shown when allocating the supports. Only Service Types that have these values set will show on the SIL template screen.

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