Managing Invoice line Dates

The PM Invoice Import Interface is configured with two options when it comes to the specification of invoice line dates and these include Invoice Line Dates and Add Date Range. You can only utilise one of these methods when assigning dates, as the interface does not support a mix of individual or date ranges.

The use of invoice line dates helps determine whether the invoice cost is assigned against the budget on the current plan, on an expired plan or apportioned across two plans.

Invoice Line Dates

Invoice line dates by default are not displayed on load of the invoice into the interface for OCR processing, clicking YES from the Show Line Item Date field, will display a date field within the Line Item panel , as shown below.

The display of line dates will hide the Add Date Range Above option. The OCR process will assign dates if these are present within the invoice lines, otherwise the date field will be blank. An invoice date if not present can be registered into the field either as a free text input of through the calendar picker.

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Invoice Line Dates

Invoice Date Range

An Invoice date range assigned to the Invoice will display as two date fields within the Line Item panel , as shown below. The Date range is displayed by clicking the Add date Range above icon. The first field reflects the start date of the service period whilst the second field reflects the end date of the service period. It is to be noted that clicking YES from the Show Line Item Date field, will clear the date range fields.

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Invoice Line Date Range