Record View: This is a drop down field that allows you to select from a list the record view that will be used to display the active or inactive invoice records.

Edit: Select this button will enable you to edit the invoice record.

Reporting date range: The Reporting from and To fields are used to define the reporting range when searching for an invoice record. The date range specified will influence the records listed within the invoice list datagrid. Date from and to values can be either free text input or set from a selection made through the calendar picker.

Open

Search Field: This field is used to refine the records listed within the invoice list datagrid.

Export: This button allows you to export invoice data to a csv file. Data exported will be influenced by the selected invoice list view.

Record Display list: This drop down field allows you to specify the number of records that will listed within the invoice list datagrid. The value specified will determine the number of pages.

Invoice list: This data grid lists columns of information related with the invoice records. The information columns presented will be influenced by the record view that is selected.

Navigation count: This label lists the records listed that match the date and search criteria.

Page scroll: This button enables you to scroll between the pages.

Save: This button will save changes made to the Invoice record page.

Close: This button will exit you from the Invoice record page.

Print Invoices: This button will open the Print Invoices page, from where you can print the invoice to file in pdf format.

Notes: This button will open the notes panel, where notes can be assigned to the invoice record.

To assign a note to click the icon to open the notes panel. Select the button to open the note input fields. Input details of the note Name and Description. Click the button to save the note against the invoice.

Delete: This button will delete the invoice and invoice detail. Where this happens a new invoice will need to be raised for the clients scheduled services.

Name: This field is used to identify the invoice with a unique reference, based upon the Client ID and either the Invoice Batch ID or Funding Claim ID.

Date: This field is used to identify the date of the invoice record.

Invoice Batch: This field lists a batch reference that is comprised of the funding source and the batch reporting range.

Client: This field lists the client to which the invoice relates.

Account: This is drop down field that lists your service providers. If the participants funding recording has been assigned a service provider within the Invoice To field, then the particulars of that provider will be presented within this field, otherwise this field shall be blank.

For the migration of participant invoices through to Plan Management for approval, you will need to ensure that provider has been listed to this field. Provider values can either be input in free text or selected from the drop down list.

Brokerage Number: This field is blank.

Comments: This field is used to specify a brief narration related with invoice processing or payment instructions or additional information as to the nature of the invoice.

Sub Total: This field is used to identify invoice amount prior to tax.

Tax: This field is used to identify the $ value of tax on the invoice.

Total Amount: This field is used identify the total amount invoiced, inclusive of tax.

Status: This is a drop down field that lists invoice statuses. The status types available include awaiting payment, invalidated, cancelled, paid and rejected. This status is also set when processing the remittance file.

Emailed: This field indicates if the invoice has been emailed to the participant via the Send Email interface.

Amount Paid: This field identifies the amount received in relation to the invoice. The amount paid assists in reconciling against the invoiced amount to determine partial payments. This amount paid is also set when processing the remittance file.

Payment Reference: This field will identify a payment reference either input manually based upon information contained within a bank statement or updated with a reference to the payment line when processing the remittance file.

Invoice Details data grid: This grid identifies a summary of the service delivered to the participant that comprise the invoice. The Invoice details data grid comprises the columns of

Name (this reflects the client ID and full name).
Name of the client that received the invoiced support/service.
Total Invoice hours.
Invoice Amount.

Logo: This is the logo of the organisation held against the branch record.

Invoice #: This field displays the invoice batch and client ID by default. However, you can update the information shown by modifying the details in the name field.

Date Issued: This field lists the invoice generation date.

Client: This field displays the name of the participant who received the services and supports.

Registration #: This field displays the organisation's NDIS provider number.

To: This field lists the details of the invoice recipient.

From: This field lists the details of the organisation that provided the supports and services.

Service Type: This column lists the details of the service or support provided, as well as the option of displaying the name of the staff member who delivered the service.

Service Date: This column lists the date of service.

Time From: This column lists the start time of the service.

Time To: This column lists the end time of the service.

Rate: This column lists the rate associated with the the service or support provided.

Units: This column lists the number of hours associated with the the service or support provided.

Amount: This column lists the invoiced cost associated with the the service or support provided.

Sub Total: This field lists the total for all service or support provided

GST: This field lists an applicable GST charges.

Invoice Total: This field lists the total for all service or support provided inclusive of GST if applicable.

Invoice Summary Service type: This column lists the service or support provided.

Invoice Summary Units: This column lists the total hours for the service or support provided.

Invoice Summary Amount: This column lists the $ amount for the service or support provided.

Notes: This field lists information registered to the branch record.

Payment details: This field lists provider banking information registered to the branch record.