Generate ABA File

Introduction

The Australian Banking Association (ABA) file lists payment instructions (provide name and provider disbursement details) that are uploaded to your financial institution via internet banking to settle suppliers invoices based on the payment amounts remitted from the NDIS into your nominated bank account.

Additional Information

Details of the ABA file specification can be reviewed at the following web address

Excluding Partial Provider Invoices

When the ABA file is downloaded for your batch only those invoice with a status of PAID or PARTIALLY PAID will be written into the file. Provider totals written into the ABA file are based upon the remittance amount total per provider. If there is a need to exclude a provider invoice from the ABA you can set the status to CANCELLED. To do this observe the following steps:

1. Select the Claim management>Plan Management claims sub-menu.

2. Highlight and either select the edit button or double click to open the batch record, that contains the provider invoice that is to be excluded from the ABA file.

3. Click the Change Invoice Status button to open the Manage Invoice Status page
   
   

   Open

   

    

4. On the Manage Invoice Status Scroll down to the provider invoices that is marked as Partially Paid.
   
   

   Open

   

5. Within the status field select REJECTED from the drop down list.

6. Click the SAVE button to present a pop up screen.

7. Click OK to update the invoice with the revised status and set the amount received to 0.00.

8. Within the status field select CANCELLED from the drop down list.

9. Within the comments field input a narrative that explains the reasons for cancellation of the invoice.

10. Click the SAVE button to present a pop up screen and click OK to update the invoice with the revised status.

11. Click the CLOSE button, to return back to the Batch page.
    
    You will observe the status is set to CANCELLED and the Payment Amount Received is 0.00
    
    

     

    To reverse out the partial payment refer to the following https://brevityau.atlassian.net/wiki/spaces/BS/pages/154384957451.
    
    

Downloading the ABA File

The ABA file is downloaded via the claim batch screen and will only be available for claim batches with a status of Remittance Processed, and the invoices in the batch with a status of PAID. The ABA file lists a single payment per supplier based on the total amount remitted from the NDIS for invoices submitted within the claim batch. Prior to downloading the ABA please ensure that the Organisation and Service Providers have Bank account details specified.

To download the ABA file observe the following steps:

1. Select the Claim management>Plan Management claims sub-menu.

2. Highlight and either select the edit button or double click to open the batch record, that you will download the ABA file for.

3. Select the download ABA File link to generate the ABA file.

    

   
   Select the Save File option

    

   
   The structure of the ABA file is presented below
   
   

    

4. Select the close button to exit back to the Plan Management Claim Batch List. It can be observed that the Batch status will state ABA Downloaded.
   
   

    

5. Upload the ABA file as per your instructions as provided by your financial institution.

    

Error Messages

The following are error messages that will be generated in relation to the ABA file download

Plan Management Banking Details

A valid ABA file will only be generated if you have specified your banking details into the organisation record. Where banking details are observed to be incomplete the ABA file download will error. To add your bank details observe the follow steps:

1. Select the Administration>Branch setup sub-menu.

2. Position the cursor in the organisation lookup field, select “Edit Selected record” icon.
   
   

3. Scroll the page down to the Bank Account details under the Plan Management Setup tab.

4. Input the organisations banking details.

5. Select the Save button to update the organisation record.

6. Select Close to exit.

Provider Banking details

A valid ABA file will only be generated if you have specified the banking details for the service providers that have been registered against the invoice records that are listed within the claim batch file. Where banking details are observed to be incomplete the ABA file download will error. To add the bank details of a service provider observe the follow steps:

1. Select the Client>Service Provider sub-menu to open the External Provider List page.

2. Search for the service provider

3. Highlight and either select the Edit button or double click on the service provider record.

4. Scroll the page down to the Bank Account details under the Bank Account details tab.

5. Input the Service Providers banking details.

6. Select the Save button to update the Service Provider record.

7. Select Close to exit.