Travel and Transport Settings
This page outlines the purpose of and elements that comprise the Travel and Transport settings page.
Introduction
Travel and Transport Settings are accessed from the Administration> Travel & Transport Settings sub menu.
The interface enables you to
Update completed un-invoiced client services with revised travel and transport rates from a specified date;Set the revised travel and transport rates as a the new default for all new client services;Set maximum travel and transport values that you could charge to the client for invoicing based upon the service type; andSet the travel charge % for Therapy service in line with the NDIS Therapy Travel rule changes effective 1-Jul-25.
Additional Information
Navigating the Settings page
The following is an outline of the fields and objects that comprise the Travel and Transport Setting page.
Set as Default for new Shifts: This option enables the travel and transport rates retained within the interface to be utilised for all new shifts that are created in Brevity.
Update Uninvoiced Shift: This option enables you to update the travel and transport rates for any client services that have not yet been invoiced.
From Date: This field is used to specify the start date that the revised travel and transport rate(s) will be applied against scheduled, new or Uninvoiced service. The start date can be input in free text or set through the calendar picker.
Default Travel Rate: This field is used to set the default travel distance rate on services irrespective of the service or invoice status.
Default Travel Rate UPDATE: This object will apply the default travel rate to all services effective the from date. Updates will not affect invoices that have already been generated for any service.
Default Travel Time: This field is will set the default travel time on services irrespective of the service or invoice status.
Default Travel Time UPDATE: This object will apply the default travel time to uninvoiced services effective the from date. Updates will not affect invoices that have already been generated for any service.
Default Transport Rate: This field is used to set the default transport distance rate on services irrespective of the service or invoice status.
Default Transport Rate UPDATE: This object will apply the default travel time to uninvoiced services effective the from date. Updates will not affect invoices that have already been generated for any service.
Max Travel Kms: This field is used to set the Maximum Travel Kilometers for the service type(s) selected from the service type datagrid. Click the APPLY button to set the max travel for the selected service types followed by the SAVE button to update the service type.
Max Travel Time: This field is used to set the Maximum Travel Time for the service type(s) selected from the service type datagrid. Click the APPLY button to set the max travel for the selected service types followed by the SAVE button to update the service type.
Max Transport Kms: This field is used to set the Maximum Transport Kilometers for the service type(s) selected from the service type datagrid. Click the APPLY button to set the max travel for the selected service types followed by the SAVE button to update the service type.
Travel Km Code: This field lists provider transport service types used to set the Travel Km code for the service types selected in the service-type datagrid. Click APPLY to assign the provider transport item to the chosen service types, then click SAVE to update the service type.
Transport Km Code: This field lists activity-based transport service types used to set the Transport Km code for the selected service types in the service-type datagrid. Click APPLY to assign the activity transport item to the selected service types, then click SAVE to update the service type.
Save button: This object is used to save the Travel Km Code and Transport Km Code items assigned to the nominated service type(s).
Service type: This datagrid lists the active service types that are maintained within Brevity. The columns listed include:
Service type Id.
Name of the service type.
Service type category.
Max Travel (Kms), set from the Max Travel Kms field.
Max Travel Time.
Travel Km Code.
Transport Km Code.
Travel Change %.
The Service types listed can be filtered by specifying the particulars of the service type or the applicable service type category. To edit one or more service lines click the tick box to enable the line(s) for editing. Travel Km Code and Transport Km Code values can be set as per above.
Search Box: This field is used to search for and filter the service types that are listed within the datagrid.
Default Travel and Transport Rate
To set revised default travel and transport rates on completed but Uninvoiced services input a date into the from field either in free text input or via the calendar picker. Select the Update Uninvoiced Shifts check box followed by inputting the relevant updates into the Default Travel Rate, Default Travel Time and Default Transport Rate and click the UPDATE button to apply your changes to the client services.
Unless the Set as Default for new shifts checkbox has been deselected, the changes that you make to the values listed within the Default Travel Rate, Default Travel Time and Default Transport Rate fields will apply to all new client services that are raised for your clients,
Maximum value for Client Invoicing
To set the maximum travel and transport kilometers and maximum travel time on one or more service types, you can either search for the applicable service types and then select them from the datagrid to open the service line for editing or alternatively you can scroll through the service listing and select the applicable service types that are to be edited.
Input the relevant updates into either the maximum travel and transport kilometers or maximum travel time fields and click the APPLY button corresponding to the field listing the revision to update the selected service types. Click the SAVE button to confirm the change apply the changes.
Transport costs against Service types
When establishing new service types within Brevity, please ensure that you revisit the Transport and Travel settings page to apply any changes to the Max Travel and Max Transport (Km). Please note that if the Transport (km) is left at the default of 0.00, you will need able to register transport costs against the clients service.
Travel & Transport Invoicing Options
You are able to also update invoicing preferences via this screen by Service Type. This includes the Service Types (Line Items) you wish to invoice Travel and Transport Km’s under as well as a percentage reduction for Travel Time to support the NDIS Therapy Travel rule changes effective 1-Jul-25.
You can do this by searching for the service type, checking the related checkbox for the entry, setting the 50% Travel Charge in the last column, and saving the changes using the Save button above the list. You can also set here the Service Types you wish to invoice Travel and Transport Km’s under.
Please note that the Travel Charge % rule will only apply to shifts on or after 1-Jul-25 regardless of when this is updated.
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