Introduction

Language records within Brevity are accessed through the Administration>Languages menu. Language codes are used on the employee (user) and client (participant) record profiles.

Navigating the Language page

The following is an outline of the fields and data grids that comprise the Language page:

Name: This field is used to input a description of the language record that will be selected from the user and client profiles.
Code: This field is used to input the language code.
User Languages: This data grid lists the user records that are utilising the language record.
Client Languages: This data grid lists the client records that are utilising the language record.

Creating a Language record

To create a language record observe the following steps:

Select the Administration>language menu to open Language List page within the browser.
Select the New button to open a language page.
Within the name field input the description of the language record that will used in the language field of the User and Client records.
Within the code field input a value to the length of 2 characters that will identify a code with the language record.
Select the save button to create the record.
Select the Close button to exit back to the Language List page.

Edit the Language record

To edit a language record observe the following steps:

Select the Administration>language menu to open Language List page within the browser.
Search for the language record from within the Language list.
Highlight the language record to be edited.
Either click on the edit button or double click on the language record to open it within the language page.
Edit the language record
update the description or code
linking or unlinking a user record through the User Languages data grid
deleting the link through the Client Languages data grid.
Select the save button to update the record.
Select the Close button to exit back to the Language List page.

Delete a language record

Although not recommended, and you are referred to the notes on record deactivation. To delete a language record observe the following steps:

Select the Administration>language menu to open Language List page within the browser.
Search for the language record from within the Language list.
Highlight the language record to be deleted.
Select the "Delete Button" in the upper right portion of the window.
Select the OK button to confirm the deletion of the selected record. Record listing will refresh.
Language field will list the field value as follows

Activate and Deactivate a language record

To edit the activity status of a language record observe the following steps:

Observe the steps 1-4 as outlined under Edit the Language record.
To deactivate the language record select the Deactivate button . Deactivating the record will set it to read-only.

Language field will list the field value as follows
To activate the language record select the Activate button.
Once done, you can exit back to the language List.

Linking the User and Client Language record

User

To link or unlink a User from the language record observe the following steps:

To link the user with a language record, observe the steps 1-4 as outlined under Edit the Language record.
Select the link record icon (1).
Search for and select the User name from the drop down list within the Users field (2) to update the User Language data grid.
To unlink the user with a language record select the remove link icon (1) to clear the data grid of the user record.

Client

To link or unlink a Client from the language record observe the following steps:

To link the client with a language record, undertake that activity through the client profile.
To unlink the client with a language record, select the delete record icon (1).