This page provides guidance on the maintenance of Pay Rate information against the employee profile and recalculation of Schedule Employee rate.

These are the topics on this page:

Introduction

The registration of pay rates is an essential step when either establishing a new employee into Brevity or updating an existing employee with a revised hourly pay rate.

The pay rates field located on the employee record under the Pay Rates panel allows the organisation to maintain information related with the employees hourly rate of pay less penalty rates (which are managed automatically based upon the information held within the pricelist reflected within the pricelist field) and whether the employee is paid for travel either by time or distance, which is also subject to whether travel is set as payable on the client service. With respect to the rate listed within the hourly rate field, this information is reflected within the schedule employee rate to calculate the service total on the service schedule employee line.

Navigating the Employee Pay Rates field

Click to expand and preview the fields that comprise the Employee Pay Rates panel

The following is an outline of the fields that comprise the Pay Rate Panel on the Employee form:

Employment Type: This is drop down field that lists the various employment types maintained within Brevity. The Penalty rates used from pricelist listed within the Pricelist will be determined by the value selected within this field.
Hourly Rate: This field is used to register the employee’s base hourly rate. The amount should exclude all penalty rates.
Pricelist: This is a drop down field that is used to list the Pay Rate pricelist applicable with the employees employment type. The Pay Rate pricelist will outline the employee’s base rates in accordance with the service types. The Presence of the Pay Rate pricelist will based upon the service type assigned to the client service override the base rate when calculating the service total, only exception to that rule will be when an Override Pay rate $ value has been set against the service type.
Pay Travel Time: This field is used to indicate whether the employee has an entitlement to travel time. This field value may be set to YES if travel is part of an employment agreement. The payment of travel can however be overridden on the client service or the service template is travel is not applicable to the service.
Pay Travel Mileage: This field is used to indicate whether the employee has an entitlement to travel paid at the rate set within the Travel Km Rate field. This field value may be set to YES if travel is part of an employment agreement. The payment of travel can however be overridden on the client service or the service template is travel is not applicable to the service.
Travel Km Rate: This field is made visible when the Pay Travel Mileage is set to “Yes” and is used to set the applicable travel rate payable per kilometer.
Pay Travel From: This field is made visible when the Pay Travel Mileage is set to “Yes” and is a drop down field that is used to determine starting location from where kilometers will be calculated from .
Min Travel Payment (km): This field is made visible when the Pay Travel Mileage is set to “Yes” and is used to list the minimum number of kilometers that would be payable. Anything below the number specified will not be paid.
Max Travel Payment (km): This field is made visible when the Pay Travel Mileage is set to “Yes” and is used to list the maximum number of kilometers that would be payable. Anything above the number specified will not be paid.

Additional information

For additional on pay rate loading's please refer to the following topics Pay rate Loadings and Pricelists.

Payroll Report troubleshooting

When utilising the the payroll reports that are accessed from the Employees > Reports sub menu if you find that there are reconciliation errors it is recommended that you perform the following checks:

Is there a rate registered into the Hourly Rate field.
Is there a pricelist associated with the employee profile.
Has the pricelist associated with the employee record been correctly configured.

Recalc the Schedule Employee Rate

This process permits the service schedule employee rate on one or more service to be updated when there is a revision made to the employee’s base hourly rate. To perform a recalculation observe the following steps:

Update the hourly rate field with the employees revised base rate.
Click the button to open Recalculate Service Schedules page.
Within the from Date field specify the commencement date of the schedules that will be covered by the base rate recalculation. The date can be specified as free text or by using the calendar picker.
Within the To Date field specify the commencement date of the schedules that will be covered by the base rate recalculation. The date can be specified as free text or by using the calendar picker.
Select the SAVE button to process the employee rate change. Brevity will alert you with the following message if the update to the employee rate was successful. The change will be reflected as a revision to the service total on the service schedule employee line.