Table Fields

Managing Table Fields

There are several functional buttons that let you manipulate the data being shown and stored by the system tables fields:

- The 'Add Field' Button in the top right of the screen lets you create a new table field. For an in depth guide, see Adding / Editing Field

 - The 'Edit' Button lets you edit the details of the corresponding table field. For an in depth guide, please visit Adding / Editing Field

 - The 'Delete' button lets you delete the corresponding table field. For an in depth guide, please visit Deleting a Field

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Adding /Editing Field

You will see the following form when adding or editing a field.

• Display Name: Label users see for the field on the form and views.

• Field Name: Name of the field on the database. This can't be changed once created. If you press the ‘TAB’ from the keyboard when the cursor is in ‘Display Name’ field, it will auto generate the ‘Field Name’ using the display name you have entered.

• Field Type: Data type of information stored for this column. See the Field Type section below for more details.

• Required: If field will be mandatory i.e. users will be required to complete this field before saving. You can select the field as either Compulsory or Optional.
  • Yes: Represents the field as a compulsory field.
  • No: Represents the field as an optional field. By default, this value has been selected.

• Generated Type: Allows you to make the field readonly (so users are not able to enter information into the field) or generate the value for the field using a formula - this formula must be entered into the Default/Expression field.

• Default/Expression: Allows you to set a default value for this field for new records, or an expression if the Generated Type is stored or virtual. The expression must conform to SQL coding standards.

• Help Information: This will add a help icon next to the field label on the form with the text entered here shown as help tip.

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Field Types

The table below describes the differences between the field types. For field types allow you to set additional input options, as noted on the table below:

Number Field

You can set the decimal places using the number field. 

Text Field

You can select the text type and specify number of character on the text box

Boolean

Using this option will show a yes / no radio button

Date

You can select either Date Only, Date and Time and Time only option for the date field

Currency

Currency field will display a number with two decimal places

Dropdown

Using this field will let you add items that can be choose from the dropdown. You can add an item by clicking on the Add Item Button

Input the value for the dropdown and then click on OK button to add the value.

Delete Dropdown value

You can remove the value from the drop down by clicking on the delete button.

Click on OK button to confirm removing the value from the dropdown

Reorder value

You can re arrange the sequence of the values by clicking on the order of the value and then dragging it on the top or below other values.

Change value

You can also change the name of the value by clicking on the value from the Item Tab

Foreign Key

Allows you to select the table from which to get the information to show in this field. Stored as a number on the database, which references the related table value

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Table Fields

Displays the listing of all the table fields created by you along with the System generated fields with the following details:

• Field Name: Displays the name given to the field.

• Display Name: Shows the ‘Display Name’ given to the field.

• Field Type: Display the type of the field. The field type can be any of the following:
  • Number
  • Text
  • Boolean
  • Date
  • Currency
  • Dropdown
  • Foreign Key

• System Field: Display the Boolean value as either ‘Yes’ or ‘No’.
  • Yes: Represents that the field is System Field.
  • No: Represents that the field is Non System Field.

• Required: Display the Boolean value as either ‘Yes’ or ‘No’.
  • Yes: Represents that the field is a required field.
  • No: Represents that the field is an optional field.

• Actions: You can take the following actions on the created table fields:

Refer 'Managing Table Fields' section above for more details.

• Number of Entries per page: Select the number of entries for the table fields to be shown on the ‘Fields Listing’ page. Select any of the following to select no. of entries per page:
  
  • 10: If selected, 10 Fields per page will be displayed.
  • 25: If selected, 25 Fields per page will be displayed.
  • 50: If selected, 50 Fields per page will be displayed.
  • 100: If selected, 100 Fields per page will be displayed

At the bottom of the list, you will be able to see the slot of the entries you are currently viewing.

• Sort: Clicking on any of the column headers from the grid, you will be able to sort the listing in Ascending or Descending order.

• Pagination: Pagination feature allows you to view the entries from all the pages if present. Clicking on the ‘Next’ button, the entries from the next page will be loaded and clicking on the ‘Previous’ button, the entries from the previous page will be loaded. You can view the entries of a specific page by clicking on the respective Page Number.

• Back: You will be taken to the last page visited by clicking on ‘’ button

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Searching a Field

Search feature will allow you to quickly find the needed table field.

You need to enter the search keywords in the below Search Input box and instantly the Fields list will be filtered as per the keywords and shows you the required table field(s).

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Deleting a Field

You can delete the existing table field by clicking on the ‘Delete’ button present across the field. Clicking on the ‘Delete’  button, you will be prompt for the Field delete confirmation. Once you select ‘Continue’ option, the selected Table Field will be deleted from the system.

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