Organisation

Introduction

The organisation record can be associated with multiple branch records. The organisation record within Brevity can be accessed through one of two ways.

The first approach is by selecting the Administration>Branch Setup menu followed by selecting the required organisation record from the Organisation field. The second approach is by accessing the System setup menu and selecting organisation through the Organisation list from the Browse tables menu.

The Organisation record is comprised of a number of data panel that allow you to manage the organisation address and banking information, the later being of importance for clients that are plan managers, system settings that define how certain functions behave, the branch records associated with the organisation record, Date/time Format and IP and mail settings.

Accessing the Organisation record through the branch record

To access the organisation record through the branch record select the Administration > Branch Setup menu to open the branch record. Position the cursor into the organisation field to open the drop down list, click the Edit Selected Record icon located at the bottom right of the listing, to open the selected record into the organisation page within the browser.

Accessing the Organisation record through the system setup menu

Navigating the Organisation form

Create an Organisation record

The steps outlined under this topic relate with creating the organisation record through the branch record.

1. Select the Administration>Branch setup menu to open the branch page within the browser.

2. Position the cursor into the organisation field to open the drop down list, click the Create New Record icon located at the bottom right of the listing, to open the New Organisation Record page within the browser.

   

3. Within the Name field input a name that will be used to identify the organisation record.

4. Input the ABN associated with the organisation record.

5. Within the Date Format field select from the drop down list the preferred date format that will be used when generating reports using Brevity’s reporting function.

   

    

6. Within the Time Format field select from the drop down list the preferred time format that will be used when generating reports using Brevity’s reporting function.

   

    

7. Under the Address panel of the contact details there are a number of fields that will require input, they include the Address 1, suburb, state and postcode fields. Ensure that data is input into these fields.

   

    

8. Under the Contact panel of the contact details there are a number of fields that will require input, they include Phone, After Hours Phone, Email, Fax and Website.

   

    

9. For Plan Managers under the Bank Account Details of the Plan Management Setup there are a number of fields that will require input, they include Bank, BSB, Account Number, Account Name, APCA User Id and Name of Remitter.

   

    

10. Within the Plan Management Rounding field input the number of cents for rounding up.

11. Within the Remittance Email field input the email address from where Provider Remittances will be sent from.

12. Under the System Settings and Mobile Settings panel(s) update the individual options, if your organisations is generating direct service client and group shifts and/or is utilising the Brevity Care mobile application.

    

     

13. Select the Save button to create the record.

14. Select the Close button to exit back to the Organisation List page.

Additional information

The following is additional information related with the organisation record settings

This is the section where you could set your email settings so you could send an email and invoice from Brevity

SMTP Server: This is the SMTP server address of your email. For example, gmail uses the "smtp.gmail.com" server address to send an email

SMTP Port : The port is a number where it is the channel of the email server. There are different ports that you can use. Most common ports are 25, 465, 587.

SMTP Enable SSL : SSL or secure sockets layer is a type of security for your email. There are email server that does not support this kind of security. By default, you can select Yes for this feature

SMTP Username : This is your email address. You need to include the @(your email provider) in username

SMTP Password : This is the password for your email address

You could refer to the links for further configuration of your email in Brevity.

• Configuring Office 365 Mail Server in Brevity

• /wiki/spaces/BS/pages/262275073

Common SMTP configuration

These are the lists of common smtp email configuration. The word that comes after the "@" sign is your email provider. You can use this smtp details for the SMTP server, SMTP port, and SMTP Enable SSL. You need to use your SMTP username (this will be your whole email address) and the SMTP password (this will be your email password) to complete the email configuration.

For more detailed configuration of the email using gmail and gmail suite, please see this link: /wiki/spaces/BS/pages/262275073

As of November 2019, Microsoft has implemented restrictions for relaying emails via Office 365, allowing only the configured account within Brevity to send emails. For this reason you need to select the employee that has the same email address that you configured on the organisation page in the From field on the Bulk Email Notification screen. If you select a user with a different email address, it will not send the email. Alternatively you can ask your IT provider to configure relaying by following this guide:  Configuring Office 365 Mail Server in Brevity

Edit the Organisation record

To edit an Organisation record observe the following steps

1. Select the Administration > Branch Setup menu to open the branch record.

2. Position the cursor into the organisation field to open the drop down list, click the Edit Selected Record icon located at the bottom right of the listing, to open the selected record into the organisation page within the browser.

   

3. Apply the required edits to the Organisation record.

4. Select the Save button to update the record with the changes made

5. Select the Close button to exit back to the Organisation List page.

Delete a Organisation record

Organisation records MUST not be deleted under any circumstance. Please consult Brevity in the first instance, through the support desk. To remove the organisation record will compromise data relationships and will interfere with your ability to log into the Brevity web and mobile applications.

Adjust the activity status of a Organisation record