Introduction

The registration of pay rates is an essential step when either establishing a new employee into Brevity or updating an existing employee with a revised hourly pay rate.

The pay rates field located on the employee record under the Pay Rates panel allows the organisation to maintain information related with the employees hourly rate of pay less penalty rates (which are managed automatically based upon the information held within the pricelist reflected within the pricelist field) and whether the employee is paid for travel either by time or distance, which is also subject to whether travel is set as payable on the client service. With respect to the rate listed within the hourly rate field, this information is used to calculated the service total on the service schedule employee line.

Navigating the Employee Pay Rates field

Click to expand and preview the fields that comprise the Employee Pay Rates panel

The following is an outline of the fields that comprise the Pay Rate Panel on the Employee form:

Employment Type: This is drop down field that lists the various employment types maintained within Brevity. The Penalty rates used from pricelist listed within the Pricelist will be determined by the value selected within this field.
Hourly Rate: This field is used to register the employee’s base hourly rate. The amount should exclude all penalty rates.
Pricelist: This is a drop down field that is used to list the pricelist applicable with the employees employment type.
Pay Travel Time: This field is used to indicate whether the employee has an entitlement to travel time. This field value may be set to YES if travel is part of an employment agreement. The payment of travel can however be overridden on the client service or the service template is travel is not applicable to the service.
Pay Travel Mileage: This field is used to indicate whether the employee has an entitlement to travel paid at the rate set within the Travel Km Rate field. This field value may be set to YES if travel is part of an employment agreement. The payment of travel can however be overridden on the client service or the service template is travel is not applicable to the service.
Travel Km Rate: This field is made visible when the Pay Travel Mileage is set to “Yes” and is used to set the applicable travel rate payable per kilometer.
Pay Travel From: This field is made visible when the Pay Travel Mileage is set to “Yes” and is a drop down field that is used to determine starting location from where kilometers will be calculated from .
Min Travel Payment (km): This field is made visible when the Pay Travel Mileage is set to “Yes” and is used to list the minimum number of kilometers that would be payable. Anything below the number specified will not be paid.
Max Travel Payment (km): This field is made visible when the Pay Travel Mileage is set to “Yes” and is used to list the maximum number of kilometers that would be payable. Anything above the number specified will not be paid.

Additional information

For additional on pay rate loading's please refer to the following topics Pay rate Loadings and Pricelists.

Payroll Report troubleshooting

When utilising the the payroll reports that are accessed from the Employees > Reports sub menu if you find that there are reconciliation errors it is recommended that you check the rate registered into the Hourly Rate field and the associated pay

Recalc the Service Total

This process permits the service total on one or more service to be updated when there is a revision made to the employee’s base hourly rate. To perform a recalculation observe the following steps: