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This page provides guidance on the maintenance of is a guide to maintaining Employee Pay Rate information against the employee profile and recalculation of , and recalculating the Schedule Employee rate.

These are the The topics on this page are:

Introduction

The registration of Setting pay rates is an essential step when either establishing a new employee into Brevity when creating an Employee or updating an existing employee with a revised hourly pay rate for an existing Employee.

The Employee pay rates field located on the employee record under the in the Pay Rates panel allows the organisation to maintain information related with the employees hourly rate of pay less penalty rates (which are managed enables Employees' hourly pay rates (excluding penalty rates, which are calculated automatically based upon the information held within in the pricelist reflected within the pricelist field) and whether the employee is ) to be maintained,and determines whether Employees are paid for travel either (by time or distance, which ); this is also subject to controlled by whether travel is set as payable on for the relevant client service. With respect to the rate listed within the The hourly rate field, this information set is reflected within in the schedule employee rate, in order to calculate the service total on the service schedule employee line.

Navigating the Employee Pay Rates field

Expand
titleClick to expand and preview the fields that comprise the Employee Pay Rates panel

The following is an outline of the fields that comprise fields in the Pay Rate Panel on in the Employee formscreen are explained below:

  • Employment Type: This is drop down field that lists the various employment types maintained within Brevitycontains the Employment Types defined. The Pricelist Penalty rates used from pricelist listed within the Pricelist will be applied are determined by the value selected within in this field.

  • Hourly Rate: This field is used to register the employee’s record an Employee’s base hourly rate. The This amount should exclude all any penalty rates.

  • Pricelist: This is a drop down field that is used to list the pricelist applicable with the employees employment determine the Pay Rate Pricelist that applies to an Employee's Employment Type. The Pay Rate Pricelist defines an Employee’s base rates for the relevant service types. The Pay Rate Pricelist is based on the service type for the client service and overrides the base rate when calculating the service total, except if an Override Pay rate $ value has been set for the service type.

  • Pay Travel Time: This field is used to indicate whether the employee has an entitlement to travel time. This field value indicates whether an Employee is entitled to travel expenses. It may be set to YES Yes if travel is part of an employment agreement. The However, payment of travel can however be overridden on the client service or the service template is if travel is expenses do not applicable apply to the a service.

  • Pay Travel Mileage: This field is used to indicate whether the employee Employee has an entitlement to travel paid at the rate set within the Travel Km Rate field. This field value It may be set to YES Yes if travel is part of an employment agreement. The However, payment of travel can however be overridden on the client service or the service template is if travel is expenses do not applicable apply to the a service.

  • Travel Km Rate: This field is made visible when the if Pay Travel Mileage is set to “Yes” Yes, and is used to set the applicable relevant travel rate payable per kilometerkilometre.

  • Pay Travel From: This field drop down is made visible when the if Pay Travel Mileage is set to “Yes” and is a drop down field that is used to determine starting location from where kilometers will be calculated from Yes, and identifies the location from which kilometres travelled will be measured.

  • Min Travel Payment (km): This field is made visible when the if Pay Travel Mileage is set to “Yes” Yes, and is used to list enter the minimum number of kilometers that would be kilometres payable. Anything If the number of kilometres is below the number specified Min Travel Payment, travel will not be paid.

  • Max Travel Payment (km): This field is made visible when the if Pay Travel Mileage is set to “Yes” Yes, and is used to list enter the maximum number of kilometers that would be kilometres payable. Anything above the number specified Travel will not be paid for any kilometres travelled above the Max Travel Payment.

Additional information

For additional on pay rate loading's please refer to the following topics more information on Pay Rate Loadings, see Pay rate Loadings and Pricelists.

Payroll Report troubleshooting

When utilising the the If reconciliation errors are found when using the payroll reports that are accessed from via the Employees > Reports sub menu if you find that there are reconciliation errors it is recommended that you perform , the following checks are recommended:

  • Is there a rate registered into defined in the Hourly Rate field.?

  • Is there a pricelist associated with for the employee Employee profile.?

  • Has Is the pricelist associated with the employee record been for the Employee correctly configured.?

Recalc

Recalculate the Schedule Employee Rate

This process permits enables the service schedule employee rate on for one or more service services to be updated when there is a revision made to the an employee’s base hourly rate is updated. To perform a recalculation observe the following steps:

  1. Update the hourly rate field with the employees Employee's revised base rate.

  2. Click the (blue star) button to open the Recalculate Service Schedules pagescreen.

  3. Within the from Date field specify In From Date, enter the commencement date of the schedules that will be covered by the base rate recalculation. The date This can be specified entered as either as free text or by using the calendar date picker.Within the

  4. In To Date field specify , enter the commencement end date of the schedules that will be covered by the base rate recalculation. The date This can be specified entered as either as free text or by using the calendar date picker.

  5. Select the SAVE button Save to process update the employee rate change. Brevity will alert you with the following message The message below will be shown if the update to the employee rate was successful. The change will be reflected as a revision to in the service total on the service schedule employee line.