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This is a guide to maintaining Employee Pay Rate information, and recalculating the Schedule Employee rate.

The topics on this page are:

Introduction

Setting pay rates is essential when creating an Employee or updating an hourly pay rate for an existing Employee.

The Employee pay rates field in the Pay Rates panel enables Employees' hourly pay rates (excluding penalty rates, which are calculated automatically based upon information in the pricelist) to be maintained,and determines whether Employees are paid for travel (by time or distance); this is also controlled by whether travel is set as payable for the relevant client service. The hourly rate set is reflected in the schedule employee rate, in order to calculate the service total on the service schedule employee line.

Navigating the Employee Pay Rates field

Expand
titleClick to expand and preview the fields that comprise the Employee Pay Rates panel

The fields in the Pay Rate Panel in the Employee screen are explained below:

  • Employment Type: This is drop down field that lists the various employment types maintained within Brevitycontains the Employment Types defined. The Pricelist Penalty rates used from pricelist listed within the Pricelist will be applied are determined by the value selected within in this field.

  • Hourly Rate: This field is used to register the employee’s record an Employee’s base hourly rate. The This amount should exclude all any penalty rates.

  • Pricelist: This is a drop down field that is used to list determine the Pay Rate pricelist applicable with the employees employment typePricelist that applies to an Employee's Employment Type. The Pay Rate pricelist will outline the employee’s Pricelist defines an Employee’s base rates in accordance with for the relevant service types. The Presence of the Pay Rate pricelist will Pricelist is based upon on the service type assigned to for the client service override and overrides the base rate when calculating the service total, only exception to that rule will be when except if an Override Pay rate $ value has been set against for the service type.

  • Pay Travel Time: This field is used to indicate whether the employee has an entitlement to travel time. This field value indicates whether an Employee is entitled to travel expenses. It may be set to YES Yes if travel is part of an employment agreement. The However, payment of travel can however be overridden on the client service or the service template is if travel is expenses do not applicable apply to the a service.

  • Pay Travel Mileage: This field is used to indicate whether the employee Employee has an entitlement to travel paid at the rate set within the Travel Km Rate field. This field value It may be set to YES Yes if travel is part of an employment agreement. The However, payment of travel can however be overridden on the client service or the service template is if travel is expenses do not applicable apply to the a service.

  • Travel Km Rate: This field is made visible when the if Pay Travel Mileage is set to “Yes” Yes, and is used to set the applicable relevant travel rate payable per kilometerkilometre.

  • Pay Travel From: This field drop down is made visible when the if Pay Travel Mileage is set to “Yes” and is a drop down field that is used to determine starting location from where kilometers will be calculated from Yes, and identifies the location from which kilometres travelled will be measured.

  • Min Travel Payment (km): This field is made visible when the if Pay Travel Mileage is set to “Yes” Yes, and is used to list enter the minimum number of kilometers that would be kilometres payable. Anything If the number of kilometres is below the number specified Min Travel Payment, travel will not be paid.

  • Max Travel Payment (km): This field is made visible when the if Pay Travel Mileage is set to “Yes” Yes, and is used to list enter the maximum number of kilometers that would be kilometres payable. Anything above the number specified Travel will not be paid for any kilometres travelled above the Max Travel Payment.

Additional information

For more information on Pay Rate Loadings, see Pay rate Loadings and Pricelists.

Payroll Report troubleshooting

If reconciliation errors are found when using the payroll reports accessed via the Employees > Reports sub menu, the following checks are recommended:

  • Is there a rate defined in the Hourly Rate field?

  • Is there a pricelist for the Employee profile?

  • Is the pricelist for the Employee correctly configured?

Recalculate the Schedule Employee Rate

This enables the service schedule employee rate for one or more services to be updated when an employee’s base hourly rate is updated. To perform a recalculation:

  1. Update the hourly rate field with the Employee's revised base rate.

  2. Click (blue star) to open the Recalculate Service Schedules screen.

  3. In From Date, enter the commencement date of the schedules that will be covered by the base rate recalculation. This can be entered as either as free text or by using the date picker.

  4. In To Date, enter the end date of the schedules that will be covered by the base rate recalculation. This can be entered as either as free text or by using the date picker.

  5. Select Save to update the employee rate. The message below will be shown if the update was successful. The change will be reflected in the service total on the service schedule employee line.