This page guides the plan manager through the process of generating and reconciling the bulk claim file that lists the monthly plan management processing fee and the participant invoice.
These are the topics in this page
Monthly PM fees claimed via the Invoice Batch
Monthly PM fees claimed via the PM Batch
Introduction
Brevity allows you to generate a bulk claim payment file that lists your monthly financial intermediary services fee (14_034_0127_8_3) for the participants that you are plan managing. The monthly financial intermediary services fee is processed in arrears.
Monthly PM fees claimed via the Invoice Batch
To claim your monthly plan management fees via the invoice batch under the client observe the following steps:
Select the Care management>Plan management sub-menu to open the Plan Management Plan List page.
Select the Invoice Processing Fee button to open the Create Plan Management Funding Claim page.
Within the Funding Source field either input the funding source or select it from the drop down list. Generally as a Plan Manager you will select NDIS.
Within the Claim Date field position your cursor and either input in free text or select from the calendar picker the claim processing date.
The system will pick up all active plans on this date that have not yet already been invoiced for the selected month. It is recommended that you select either the first day of the new month or last day of the old month.
Within the Claim via PM Batch field select No from the drop down list.
Selecting NO will generate a funding claim file with individual invoices which are accessed from the Brevity Invoice Batch page located through the Clients > Funding Claims sub menu.
Click 'Next' button.
if the funding source is incorrect you will be alerted with the following message
if the claim date is incorrect you will be alerted with the following message
Select the invoice records that are to be written into the bulk claim payment file. Please note that the monthly fee is derived from the pricelist selected on the related plan record.
Click the ‘Generate Claim’, to present a pop-up screen.
Selecting the OK button will confirm the creation the into the bulk claim payment file, and close the Create Plan Management Funding Claim page down and return you the page listing the bulk claim file batch.
To generate the bulk claim file select the Download Claim file
Brevity will present the following pop-up screen, select the Save File option, to save the file of into a designated folder.
The PM Funding Claim file content appears as follows
Monthly PM fees claimed via the PM Batch
To claim your monthly plan management fees via the PM batch observe the following steps:
Select the Care management>Plan management sub-menu to open the Plan Management Plan List page.
Select the Invoice Processing Fee button to open the Create Plan Management Funding Claim page.
Within the Funding Source field either input the funding source or select it from the drop down list. Generally as a Plan Manager you will select NDIS.
Within the Claim Date field position your cursor and either input in free text or select from the calendar picker the claim processing date.
The system will pick up all active plans on this date that have not yet already been invoiced for the selected month. It is recommended that you select either the first day of the new month or last day of the old month.Within the Claim via PM Batch field preserve the default setting of YES.
Click 'Next' button.
if the funding source is incorrect you will be alerted with the following messageSelect the invoice records that are to be written into the bulk claim payment file. Please note that the monthly fee is derived from the pricelist selected on the related plan record.
if the claim date is incorrect you will be alerted with the following messageSelect the invoice records that are to be written into the bulk claim payment file.
Click the ‘Generate Claim’, to present a pop-up screen.
Selecting the OK button will confirm the creation the into the bulk claim payment file, and close the Create Plan Management Funding Claim page down and return you the page listing the bulk claim file batch.
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Please note that instruction below applies only to reconciling the plan management funding claim. |
Reviewing a Bulk Claim File
To review the funding claim record once it has been generated observe the following steps:
Select the Client>Funding Claim sub-menu to open the funding claims page within the browser.
Search for the funding claim.
Highlight the funding claim and EITHER select the EDIT button or double click on the record to open the funding claim .
Participant Invoice
To generate a participant invoice observe the following steps:
Observe steps 1 - 3 under Reviewing a Bulk Claim File.
Under the Invoice panel highlight, and double click the invoice record that you would like to print an invoice for, to open the Edit Invoice Record page.
Select the Print Invoice icon. The participant invoice will be presented.
Reconciling the Monthly Processing Fee
To update the payment status on the individual plan managed funding claims that where submitted through to PRODA for the for the service item 14_034_0127_8_3 (Financial Intermediary monthly processing) observe the following steps.
Select the Client>Funding Claims sub-menu to open the Funding Claims page.
Select the Upload Remittance File link located within the ribbon bar to open the Funding Claim Remittance Upload page
Select the choose file button to search for and select the Remittance file located you computer, the selected remittance file will be listed in the upload screen.
Click the Save and continue button. Brevity will list a preview of invoices lines contained within the Remittance file.
Click Import data button.
A pop up screen will ask you to confirm your action click OK to confirm import of the data.
Once the records have been processed, a confirmation screen will be presented advising record update that either failed or where successful
To review updates the funding claim batch search for the batch highlight and EITHER select the EDIT button or double click the selected record listed to open the Funding Claim batch page.
The funding claim status assigned to the individual funding claims when we process the remittance file is listed within the status column.
Updating the Monthly Processing Fee status
If you choose not to load in the funding claim remittance file to reconcile your month plan management fees as outline in topic Reconciling the Monthly Processing Fee you can still update the invoice status by observing the following steps.
Observe steps 1 -3 as per topic Reviewing a Bulk Claim File.
Select the Manage Payments button from the ribbon bar to open the Manage Payment Status page.
From the Manage Payment Status select from the from status column select the appropriate status from the drop down list.
Payment status types available include Paid, Rejected, Cancelled and invalidated.
Within the comments field data entry is option, assign as required any comments that support the status set for the funding claim.
Select the SAVE button to exit the page. Refresh the Invoice batch page to observe the status changes.