Setting up Support Worker Access

Granting support workers an access to their client profiles and roster via the Brevity Mobile app is done via their employee profile in Brevity. Please note that only admin users are allowed to manage logins for employees. To setup the employee login, open their record in Brevity via the Employees > Employees menu link, then click the Manage Login button on the toolbar. 

This will open the following pop-up screen. Assign the user both a Username and Password, select Care Worker Apps Only as the role, and click Save to set the login detail for the employee. You can now provide these details to the care worker. They are able to use the username and password to access the care worker apps. You can click on the eye icon on the password field so you can see the password for the Support Worker.

Support workers will also require your organization's company code to access the apps. Take note of the company code from the manage login page because that is included in logging in to the support worker web app and Brevity mobile app.

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Support Worker Mobile App

Brevity Care Software Mobile App is an application for your mobile where you can check your upcoming shift(s), file a leave, create an incident that happened with the client and view shared documents.

Brevity Mobile App can run in both Android and iOS platform.

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Downloading the Mobile App in Android

You have two ways to download the app in the Android Platform.

First, open google play from your mobile and search for "Brevity Care Software". Install the application and you can use the application on your mobile.

The second way to download the app is by going to our website (https://www.brevity.com.au/), scroll to the very bottom of the page, and click on the icon get it on google play.

It will open the Google Play Store so you can download and install it on your mobile.

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Downloading the Mobile App in iOS

There also two ways to download the mobile app using iPhone devices. First, you can go to the app store and search for Brevity Care Software. Install the app then after installing, you can use the app

The second way to install the app is by going to our website (https://www.brevity.com.au/), scroll to the very bottom of the page, and click on "Download on the App Store" button. The link will open the app store so you can install it.

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Sign In Screen

The first screen you will see when you open Brevity mobile app is the Sign in screen. The username and password can be created in the Brevity Software under the employee's section (see Manage Employees Login). 

The first row is your username, followed by the password, and then lastly, the company code. The company code can be obtained when you create the username and password for the employee.  Click login to go to the main page of the mobile app.

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The Dashboard

After logging in, the default page that you will see is the dashboard. The dashboard contains different information regarding your shift.

1. Shift Navigation: You can see different shifts in this section. This allows you to open upcoming shifts, past shifts, unconfirmed shifts, and available shifts. 
2. Shift Graph: This graph can show you the completed hours and shift you made for this week. Click on the graph to see details of the graph.
3. Shift Panel: This section shows you the shifts that are scheduled to you. It also displays who is your client, the service that you need to do with the client and the total number of shift hours for this day. 
4. Alerts: These are the support worker information that that will expire soon. 
5. Add Button: The support worker can add the client's service schedule using this button.
6. Navigation Panel: You can use this panel to do different tasks within the mobile app. 

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Checking the shift

Before you can start the shift, you can check the shift details and check the details of the client. To do this, you just need to click the name of the client from the shift panel and it will show the client's detail.

Below is the list of the details for the shift :

1. Name of the Client
2. Service that needs to be done for the shift
3. Time and Duration of the shift
4. Shift Comments
5. Address of the Client: This is the address of the client. If you click the address, it will open your default map navigation to determine location. If you have two or more navigation application in your mobile, there will be a prompt asking what do you want to use for navigation.

       6. Home Phone Number: Clicking on the Home phone number will open the default application for you to call in your mobile. If you have two or more application, it will have a prompt so you can choose what application you want to use.

      7. Mobile Number:  Clicking the mobile number will do the same thing as a home phone number. it will open the application where you can call the client.

      8. View Client's Document: This is the shared document for the client that you uploaded in their client profile (see How to upload/attach documents). Clicking this will open the shared document of the client. 

       9. View Summary Report: This is the summary report/details of the client. Clicking this link will display the client's gender, age, the language they speak, address, phone number, mobile number, condition and service history. You can also check here the present and previous shift for the client. 

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Starting the shift

Before you start your shift, your location in your mobile should be enabled. Brevity tracks your location when you start your shift.

If your shift with the client will start, it will show a notification that allows you to start your shift. This will show 15 minutes before the start of the shift.

If you want to start your shift, you can click on the "start shift" button. 

Brevity will track your location after you press the start shift. If brevity cannot locate you, it will show you this error.

You can still start the shift by clicking continue. It will have a confirmation pop up. Click OK to continue starting the shift.

If the shift has started, it will show another option where you can log out, take a break or cancel.

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Ending the shift

There are two ways to end the shift. First is by clicking on the end shift button from the dashboard. If you click the end shift button from the dashboard, you cannot edit the work summary page for the shift.

The second way is by entering the details for the shift and then click save. 

After you save the shift details, you can let the client sign in the app for confirmation. The location of the client signature section may vary from different devices, you can scroll to the bottom to see the client signature section.

You can click the client signature after you click save. If you click save, that means that you already finished the shift. A pop up will show so the client could sign. The client needs to rate your service by using the stars button. 1 star means poor service and 5 stars means excellent service. 

After the client signed, click submit so that the client's signature will be saved in Brevity software. 

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Selecting the Range of the Shift

You can select the Date(s) that you want to show in the Brevity App. To do this, click on the 3 dots button on the upper right corner of Brevity App.

Then select the date(s) that you want to show the shift(s).

Click Apply to save the changes.

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Brevity Mobile App - Leave

Employees could file a leave using Brevity Mobile App. They could also check the status of their leave. Click the leave tab to go to the leave page.

From the picture above, the employee has already filed a leave. The checked green icon means that your leave has been approved. The red X icon means that your leave has been declined. 

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Filing a Leave

To file a leave, you can click on the plus blue icon on the lower right portion of the mobile app

You can select the dates from the calendar. For multiple dates, you can click and drag to highlight the dates you want to select.

Then select a leave type

After selecting the leave type, you can now create a comment. Click save once you already filled up the information for your leave. It will be uploaded to Brevity software for approval 

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Brevity Mobile App - Incidents

There are instances that the client will have an Accident / Incident case. You can file a report by using the Brevity Mobile App. Click on the Incident tab and it will show you the previous and current cases.

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Filling an Accident / Incident

From the Incident page, you can click on the plus blue icon on the lower right portion to create a new Accident / Incident report

You can fill out the information of the Accident / Incident. Once done, click save to file the accident / incident of the client.

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Brevity Mobile App - Documents

You can share documents for all the employees that are registered in Brevity software. 

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Sharing a Document

To share a document within the employees, Go to brevity software and click administration, then click branch setup.

On the top right portion of the page, click documents. It will show you all the shared files within the employees.

You can upload files by clicking upload or you can drag the file and place it on the box located on the right side. You can also create a folder in the shared documents.

Once the file has been uploaded, you need to give permission to view the file. Click on the action button and click allow user so all the employees could see the file.

1. Allow Client: If you click this option, all the clients could also see the file
2. Allow / Deny User: If you click allow user, it will share the file in all employees. If you click Deny User, the permission to view the file will be removed
3. Download: Clicking this option will download the file to your computer.
4. Delete: If you click this option, the file will be deleted from the shared documents. Be careful to delete a file because you cannot retrieve it once it has been deleted.
5. Move: You can move the file to a folder.

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Checking the Shared File

In Brevity mobile app, you can select documents and it will display all the documents that have been shared with all employees.

Click on the document to view the shared document. 

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Changing the Support Worker Password

You can change the support worker's password from the Brevity Mobile App. Click on the three horizontal lines from the upper right corner of the Brevity Mobile App to show the User Options.

From the Change Password section, you need to type the current password from the current password box. Then on the New password box, type the password you want to use and then do the same with the confirm password box to verify if the new password will match.

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Voice Recognition for Shift Notes

You can use the voice icon in creating a shift notes for the client. From the client's shift detail page, click on the microphone icon so you can create the client's shift note using the voice recognition.

If this is the first time you will use the voice recognition, you need to allow Brevity to access your microphone. It will not ask you to allow the microphone if you use it again.

Clicking on the microphone icon will open your default voice recognition software. You can now speak so the voice recognition could convert your speech to text.

After recognizing your speech, you can see the speech that you said on the client's shift notes. Click on the save button to save the changes for the client's shift notes.

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