Pay Rate Loadings

This page is a guide to creating and maintaining Pay Rate Loading records.

The topics on the page:

Introduction

Pay Rate Loadings are accessed via the Administration > 8. Pay Rate Loading sub-menu. Pay Rate Loadings are penalties that are paid in addition to the base hourly rate for casual, full time and part time employees, in accordance with the rates in the Social, Community, Home Care and Disability Services Industry Award [MA000100] pay guide.

Additional information

For more information on pay rates and loadings refer to:

Navigating the Pay Rate Loading form

Click to expand and preview the fields that comprise the pay rate loading form

The following is an explanation of the fields in the Service Type page

Name: This is used to enter a name that will identify the Pay Rate Loading. Ideally, when establishing the pay rate loading, ensure that a reference to the day, time and loading rate is included, for example Sunday Penalty (2x).
Employment Type: This is a drop down that has the employment types that the pricelist applies to. Employee profiles with the Employment Type recorded in this field will use this Pay Rate Loading.
Applicable Day: This is a drop down that lists the day that the pay rate loading applies to. The values include weekdays, Saturdays, Sundays or public holidays.
Start Time: This is used to set the time that the rate will start. The Start time can be entered in free text or by using the time spinner.
End Time: This is used to set the time that the rate will end. The End time can be entered in free text or by using the time spinner.
Loading Rate: This is used to set the loading rate in accordance with the Applicable Day and start/end times.
Pay Items: This is a drop down field that lists the pay item code that will link the pay rate loading record through to your organisation's accounting package. Data optional. This field will be set when Brevity is synchronised with the accounting package, for example Xero or MYOB.

Creating a Pay Rate Loading

To create a pay rate loading:

Select the Administration> 8. Pay Rate Loading sub-menu.
In the Pay Rate Loading list, click the button to open the New 8. Pay Rate Loading record page to create new loading.
In the Name field, enter a name that will be used to identify the pay rate loading.
In the employment type field, select a value to categorise the Pay Rate Loading. The Employment Type set for the pay rate loading will be matched to the employment type set in the Employee profile.
Select a value from the Applicable day field to which pay rate loading applies.
Enter the start time of the pay rate loading, either in free text or select from the time spinner.
Enter the End time of the pay rate loading, either in free text or select from the time spinner.
Enter the applicable Loading Rate.
Click Save to create the Pay Rate Loading.
Click Close to exit and return to the Pay Rate Loading List page.

Editing a Loading Record

To edit the pay rate loading record:

Select the Administration> 8. Pay Rate Loading sub-menu to open the Pay Rate Loading List page.
Within the search field input the name of the loading record.
Highlight the loading record that is to be edited and either click on the edit button or double-click on the loading record. Edits undertaken against the loading include:

✴Loading name
✴Start and End times
✴Applicable employment type
✴The loading value
✴The applicable day to which the loading relates
Click Save to update the Pay Rate Loading.
Click Close to exit and return to the Pay Rate Loading List page.

Deleting a Loading Record

Pay Rate records MUST not be deleted under any circumstance. Please consult Brevity in the first instance, through the support desk. To remove a Pay rate record will impact the remuneration paid to staff when approved timesheet data is exported out to your third party accounting software.

Adjust Activity Status of a Pay Rate Loading Record

To edit the activity status of a loading record:

Follow steps 1 to 3 above under Editing a Pay Rate Loading record.
To deactivate the loading record select the Deactivate button . Deactivating the record will set it to read-only.
To activate the loading record select the Activate button.
Click Close to exit and return to the Pay Rate Loading List page.