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Home Care Packages (HCP) are one of the ways that older Australians can access care services to get some help at home. They are designed for those with more complex care needs that go beyond what the Commonwealth Home Support Programme (CHSP) can provide. Brevity has been designed to help you meet compliance in relation to record keeping and reporting requirements for HCP providers. This guide covers the high-level features within Brevity for HCP.
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We are currently integrating with the Aged Care webservice to ensure streamlined reporting and claiming using the new Improved Payment Arrangements (IPA) claiming requirements. Home Care Package providers will need to claim for the actual cost of services delivered started from 1 September 2021 |
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Creating a new client funding
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The funding breakdown will be available after saving the HCP funding. You need to fill in the remaining funding breakdown for the funding. Then click on the save button to save the HCP funding detail.
Daily Subsidy Rate - This is the standard daily home care subsidy rate
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Case Management Fee - This is the case management fee that will also be charged to the client.
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Publish the Client's Funding so you can use it in creating the service schedule of the Client. |
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Adding / Linking the Service Type to the Funding
You need to add a service type in the client's funding. This will ensure that when creating a claim, it will use the client's funding. Under the services section, click on the + button to add a client's funding
A new page will come up. Fill in the details for the service type that needs to be linked to the client's HCP funding.
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You can link multiple service type for the client's HCP Funding. Click on the Bulk Add Services button to add multiple services to the client's funding.
You can use the search box to search for the service type that you want to add. You can also click on the dropdown to set on how many service type that can be seen on the page.
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Fill in the Details for the Service Type. Once you filled in the details, click on the save button to save the changes.
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Statement
You can view the client's funding statement report from the client's funding page. Click on the Run Funding Report statement to view the monthly statement report of the client's funding.
Brevity will open a pop up window. Click on the month dropdown to select the month that you want to generate the report. After selecting the month, click on the Run Report Button.
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Brevity will generate the report based on the month that you selected. You can save the report from different format by clicking on the save button.
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Summary
The summary report is a report that will give you the summary of the client's funding that is sorted per month. You could run the summary report by clicking on summary from the client's HCP funding.
Brevity will automatically generate the summary report which will show you the client's funding summary for each month.
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Additional HCP Funding functions
Once you published the client's funding, there are additional functions that you could use for the client's HCP funding. Below are the list of what this function do with the HCP funding
Change Level - This is used when you want to update the HCP level of the client's funding. Brevity will ask for the discharge date so it will close the current funding and you need to select the new HCP funding so Brevity will update the client's funding. Click on the update button to update the funding.
Discharge Funding - The discharge funding could be used if the client will be leaving your organisation and you want to close their funding. You just need to fill in the information with the red asterisk and Brevity will calculate the balances
Change End Date - This will let you change the end date of the client's funding. The end date field will appear if you click on change end date. You need to unpublish the funding for you to change the end date.
Create Copy - This will let you duplicate the client's funding.
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Funding Breakdown
The funding breakdown is a feature in Client's funding that will show you the previous rate that the client had. This will only show if there is a history of previous records of the client's funding. Click on the previous records under the funding breakdown to see the previous daily rate of the client.
Once you click on the view previous records, Brevity will generate a report that will show you the current and previous HCP funding details.
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Invoicing the Admin & Management fee
You can generate expense records for the Admin & Management fees that can be included within an invoice batch. This screen is available via the client menu.
This allows you to invoice for these at any required interval (weekly, fortnightly or monthly). Once generated these will show as completed expense records on the schedule board for the client. 
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Claiming IPA payments
IPA payments can be claimed currently via a bulk claim file (while our webservice integration in being completed and approved by Services Australia). You can read more on API payment on the following fact sheet Improved Payment Arrangements (IPA) – questions and answers (health.gov.au).
- Ensure you have reported unspent Commonwealth funds to Services Australia: ACPPM03INFO2 (medicareaust.com)
- Report monthly invoice amounts to Services Australia: ACPPM03INFO4 (medicareaust.com)
To generate the bulk claim file you will first need to invoice for the services you will claim for. It is important that the dates of the invoice date are for the first day of the month to the last day of the month as the IPA bulk claim is done as an aggregate amount by client by month. The IPA payment file can be downloaded using the Download Claim File button on the batch.
You can use the file import feature in Aged Care Provider Portal (ACPP) to upload the file instead of individually entering the data.
- Download the Payment Statement from PRODA and upload to Brevity to update the account balances within Brevity: ACPPM03INFO6 (medicareaust.com)
This can be uploaded in Brevity via the Client Funding List (Clients > Client Funding) using the button below on the toolbar..
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Customization of HCP Funding
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