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This page guides through the processes of is a guide to creating and managing Employee Leave requests.

These are the topics Topics on this page

Introduction

The maintenance or new and existing leave period records is undertaken through the Leave Period page which is accessed by selecting the Employees>Employee Leave sub-menu.

Additional Information

Leave applications from your support workers can be registered through the mobile application, for additional information refer to the topic Support Worker Leave Request. Please note that restrictions can be set through the organisations branch record, that prevent an employee from registering a leave request through the Brevity Care mobile application, for additional information refer to the topic Branch.

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Where the Manager field has been configured onto the employee profile and a value defined within, the immediate manager responsible for the support worker will be notified by email that a leave application has been submitted for their action.

Navigating the Employee Leave form

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titleClick to expand and review the fields that comprises the Employee Leave form

The following is an outline of the fields that comprise the Employee Leave Record form:

  1. Employee Name: This is a drop down field that lists the names of employees registered through the user module and available to be assigned to the leave request.

  2. Leave Reason: This is a drop field that lists the leave type. Values available include Unpaid, Annual Leave, Personal Leave, Workers Compensation, Maternity and Long Service Leave.

  3. Leave From: Comprised of two fields that allows the first day (inclusive of time) of the leave period to specified. To specify the starting date of the leave period either input the date in free text or click the field and set the date through the calendar picker.

    With the starting time of the leave period clear the default of 00:00 and input the corrected time either in free text or click the field and set the date through the time picker

  4. Leave To: This field is used to list the last day (inclusive of time) for the leave period. Observe the comments under Leave from for specifying the leave date and time.

  5. Leave Comments: This field is used to specify the reason for the requested full or partial leave period

  6. Status: This is a drop field that lists the approval status. Values available include Approved, Rejected and Awaiting Approval.

  7. Manager Comments: This field is used to specify any comments from the manager related with the approval or rejection of the leave request

  8. Employee Services: This section of the leave form, lists the employee shifts that fall within the leave period. Double clicking the service line will open and list the particulars of the service schedule within a separate browser tab.

Add an Employee's Leave Record

To create a new an Employee leave period record observe the following steps:

  1. Select the Employees>Employee Leave sub-menu to open the Leave Periods List page within the browser.

  2. Click the (plus) New button to open a blank New Employee Leave record page.


  3. Within the Employee field either input in free text the employee name or make the appropriate selection from the drop down list.

  4. Within Leave Reason field select a value from the drop down list to categorise the leave record.

  5. Within the Leave from field input the commencement date and time of the leave period.
    For partial leave periods ensure the time that the leave will commence has been specified.

    ✴ partial reflected as 02-02-2021 0900 hours through to 02-02-2021 1300 hours whereas either one or more days would be reflected as 02-02-2021 0900 hours through to 12-02-2021 2300 hours

  6. Within the Leave to field input the ending date and time of the leave period. For partial leave periods ensure the time that the leave will cease has been specified, refer to the comments listed under step 5.

  7. Within the leave comments the input of a narrative to support the leave request although optional may be helpful when determining whether the leave request should be approved.

  8. Click the SAVE button to create the leave record.

    Rostered Services
    With the leave record having been saved the Employee Services data tab will update and provide a listing of the client services that the staff member has been rostered to. To review a service highlight and double click the service listed within the datagrid.


    Leave Approval
    Managers comments field becomes visible for any comments that may relate with the approval or decline of the leave request.

    for additional information refer to the topic leave approval.

  9. Click the CLOSE button to exit back to the Leave Periods List page.

Approval of a leave request

Edit the Employee's Leave

To edit an existing Employee leave period record observe the following steps:

  1. Select the Employees>Employee Leave sub-menu .Search for the employee leave record within the to open the Leave Periods List page within the browser.Highlight the Employee

  2. leave record to be edited.Within the search field input the particulars of the leave record (i:e: employee name) to filter the listed records accordingly.

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  3. Either click on the edit button or double click on the leave record to open it within the leave page.

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  4. Apply the Leave form.Edit the leave detailsnecessary edits to the Leave record:

    ✴ Changes to the start and end dates for period of full or partial leave can either be input in free text or set through the calendar picker.
    ✴ Changed to the start and end times for partial leave periods can either be input in free text or set through the time spinner.
    ✴ Changes to the reason for leave can be completed by selecting the applicable leave reason from the drop down list
    ✴ If not already supplied comments can be updated to the leave record soa s to assist with approval of the leave request.

  5. Once done, click on the save button within the ribbon bar to save the revised employee's leave detail.

Delete the Employee's Leave Record

To delete an Employee leave period record

  1. the revisions to the leave record.

  2. Click on the close button to exit back to the Leave Periods List.

Approval of a leave request

Once a leave record has been submitted either through the Brevity Care mobile application or registered through the Brevity Care web application, the application will need to be approved. The approving manager will be both notified by email as well as be able to identify leave records awaiting approval through the dashboard. Leave requests can be approved by accessing the leave record either via the dashboard or from the Leave Periods List page.

Approval through Dashboard

To approve a leave request through the dash board observe the following steps:

  1. Select the Employees>Employee Leave sub-menu.

  2. Search for the employee leave record within the Leave Periods List.

  3. Highlight the Employee leave record that you want to delete.

  4. Click on the delete button to delete the record. Take note that once you deleted the record, you cannot retrieve it.

  5. Click on OK button to confirm the deletion of the employee's leave record.

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Change the Employee's Leave Status

The status of the employee leave record is set through this page. To update the status

  1. After logging into Brevity, scroll to the bottom of the dashboard to the Leave panel.

  2. Select the applicable leave record from the list that is awaiting approval. The Approve Leave page will open with the selected leave record presented.

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  3. Within the status field select a value from the drop down list to categorise whether the leave record has been rejected or approved.

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  4. Within the Manager Comments field input a narrative as to the rational for the the leave either being approved or rejected.

  5. Click the SAVE button to update the leave record and clear the record from the leave panel within the dashboard.

Approval through Leave Periods List page

To approve a leave request through the Leave Periods List page observe the following steps:

  1. Refer to steps 1-3 under the topic Edit the Employee’s Leave.

  2. Within the status field select a value from the drop down list to categorise whether the leave record has been rejected or approved.

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  3. Within the Manager Comments field input a narrative as to the rational for the the leave either being approved or rejected.

  4. Click the SAVE button to present a pop up screen.

  5. From the pop up screen select the OK button to confirm the approval of the leave as well as the removal of the employee from all shifts that they were rostered to during the period of leave.

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  6. Click the CLOSE button to exit back to the Leave Periods List page.

Delete the Employee's Leave Record

To delete an employee leave period record observe the following steps:

  1. Select the Employees>Employee Leave sub-menu .Search for the employee leave record within the to open the Leave Periods List page within the browser.

  2. Highlight the Employee leave record to be edited.

  3. Either click on the edit button or double click on the leave record to open it within the Leave form.

  4. Update the status field with the applicable status of approved or rejected.

  5. Update the Manager Comments field

  6. Click on the save button to save the revised employee's leave record.

Info

An employee that has access to the Brevity care mobile application can review the status of their leave requests.

Updating Schedule Services

Under the Employee Service section of the leave form you will observe the employee's scheduled shifts that fall within the period of leave. Once the leave period has been approved any shifts for the employee will be unassigned.

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  1. Within the search field input the particulars of the leave record (i:e: employee name) to filter the listed records accordingly.

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  2. Highlight the leave record that is to be deleted and click the Delete button to call a pop up screen.

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  3. Select the OK button to confirm deletion of the employee leave record.

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