This page outlines the process of managing emails associated with the records in Brevity.
Introduction
The brevity email communication page panel allows you to initiate and store email communications against any record that is identified with an email address. Generally this is limited to the employee, client, service provider and quotation modules.
Navigating the Email Communication Panel
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The fields, panels and buttons that comprise the email communication page are outlined as follows
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Creating an Email Communication
To create new Email observe below steps:
Select the Communications icon in the ribbon to open the communication panel.
Select the New Email icon to open the Email panel.
Within the direction field the default is outgoing. To change the default select the the direction of communication from the dropdown list.
Within the Communication Party field either you can accept default record that that the communication relates with, depending upon the record type or you make the appropriate selection from the dropdown list. As an example for the client record you can select the communication party as either the client name, client contact name or client service provider name.
Within the Recipient Email/Phone field input the email address of the recipient if the field has not automatically updated with that information. It is preferable that this information be held against the record.
Within the Completed field select whether the communication is completed or not. Selecting Yes and saving the form will not allow to make any further changes in the communication record.
Within the Due date field specify the expected date for the completion of sending the email communication. Specify the date as free text input or selected from the date picker
Within the Reminder date field specify a reminder date of sending the email communication. Specify the date as free text input or selected from the date picker.
To apply a template against the email communication select the TEMPLATES button.
Refer to thetemplatestopic for additional information.Where a template is being used skip to step 12.Within the Subject field enter the subject of the email communication.
Within the Body field enter the content of the message.
Save the email communication record using save button.
Select the Add Documents button to attach one or more files to the email communication.
Templates
To assign a template to the email communication select the Templates button (1) located at the top right of the communications panel to present a listing of templates within the Select Templates page. Select the template tile (2) that is to be used within the email and click the Select Template button (3) to update the email subject and body with the template particulars. AS As required refine the email body.
Editing an Email communication
To edit an email communication record observe below steps:
Open the record against which the email communication was registered against.
Select the Communications icon in the ribbon bar to open the communication panel.
Search for the email record using the horizontal scroll.
Click on view link to open the email record.
Edit the particulars of the Email detail which can include as follows:
✴Adjusting the due date or reminder date
✴Updating the recipient phone/email, subject, body or communication party
✴Upload an attachment
✴Updating the status to completedOnce done, click on the Save button to update the Email details.
Delete an Email communication
To delete an email communication record observe below steps:
Observe steps 1 - 4 as outlined under the topic editing an SMS communication.
Click on the Delete button located within the ribbon bar.
Select the OK button on the screen prompt to confirm deletion of the communication record.
