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Login Timeout: This is the section where you could specify the number of hours before it is required for your users to login back to Brevity.
Enable Branch Scheduling: This option can be use for Brevity software that has two or more branch in their Brevity. This will limit the scheduling of the employee that doesn’t belong to the same branch. If the branch scheduling is turned into yes, you could only assign an employee to the client that has the same branch. If you set this to No, you could select any employee from other branches.
Auto Publish Shifts: This is an option where you could do the scheduling first before your employee could see the shifts from their mobile app. You will see if the auto publish shift is set to No if you see the shifts turned into gray with the status of the shift as lining on the top of the shift. If the auto publish shifts is set to yes, once you created the shift, the shift will have the status color as the background of the shift.
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Hide Client Group Shifts: This is an option where it will not show the client’s group service schedule from the client’s view. If you set this option to yes, the group service schedule will be removed from the view. If you set this option to No, the group service schedule will appear also from the client’s view.
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Approve Cancellation to Invoice: This is an option where you need to approve the cancellation shifts from Employee’s Approved timesheet before creating an invoice to the client. If you set this to yes, you need to approve the cancellation first before creating an invoice. If you set this to No, once you cancelled the shift, it will be automatically approved.
Auto Approve Timesheets: This is an option where once the shift has been completed, Brevity will automatically approve the shift from the employee’s Approved Timesheet so you could create an invoice without having to approve the timesheet. If you set this option to No, you need to need to approve the timesheet first so you could create an invoice for the client.
Apportion Group Travel: This is an option where it will divide the total amount of travel to the client that is included in the group service schedule. If the total travel amount is 100 and there are 4 client in the group service schedule, each client will be billed $25 each. If you set this to No, every client will be billed $100 for the travel.
Always Use Quick Staff Search: By default, this option is set to No. The employee search box will show their availability bar and the select employee has an option to filter the list of employee. This will appear if you select a single shift from the schedule board and assign an employee to the shift.
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The next option when selecting an employee to the shift will only appear if you selected 2 or more shift from the schedule board while the option is set to No. If you set this option to Yes, you will see the list of employee with their details even if you selected a single shift from the schedule board.
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Custom Mail Configuration
This is the section where you could set your email settings so you could send an email and invoice from Brevity.
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You could refer to the links for further configuration of your email in Brevity.
Configuring office 365 mail server in Brevity - Configuring Office 365 Mail Server in Brevity
Email settings with common email providers - Configuring the SMTP Server
Configuring Gmail in Brevity - /wiki/spaces/BS/pages/262275073
The email configuration should be done by your IT personnel. We could only advice on what you need to do to make your configuration work in Brevity. Once you have configured the email in this page, you could now send an email from Client’s Bulk Email notification and employee’s bulk email notification. This is also the settings that will be used when you go to the client / employee’s communication tab and then creating a new email from that section. This is also the settings that will be used when you send an Invoice from Invoice batches section.
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