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This page guides you through the process of creating and maintaining Pay Rate Loading records.

These are the topics on the page:

Introduction

Pay Rate Loading records within Brevity are accessed through the Administration > 8. Pay Rate Loading sub-menu. Loading’s are the penalties that are paid in addition to the base hourly rate for casual, full time and part time employees in accordance with rates listed with Social, Community, Home Care and Disability Services Industry Award [MA000100] pay guide.

Additional information

for additional information on pay rates and loading's refer to the following links

Navigating the Pay Rate Loading Form

Expand
titleClick to expand and preview the fields that comprise the pay rate loading form

The following is an outline of the fields that comprise the Service Type page

  1. Name: This field is used to input a description of the name that will identify the Pay rate Loading. Ideally when establishing the pay rate loading ensure you include a reference to the day, time and loading rate, for example Sunday Penalty (2x).

  2. Employment Type: This is a drop down field that lists the employment type that the pricelist will be applicable with. Employee profiles registered with the employment type listed within this field will utilise this pay rate loading.

  3. Applicable Day: This is a drop down field that lists the day that the pay rate loading is applicable to. The applicable values include weekdays, saturday, sunday or public holiday.

  4. Start Time: This field is used to set the time that the rate will start. The Start time can be either input in free text or set by using the time spinner.

  5. End Time: This field is used to set the time that the rate will end. The End time can be either input in free text or set by using the time spinner.

  6. Loading Rate: This field is used to set the loading rate in accordance with the applicable day and start/end times. 

  7. Pay Items: This is a drop down field that lists the pay item code that will link the pay rate loading record through to your organisations third-party accounting package. Data optional, this field value will be set when the brevity is synchronised with your third-party accounting package, for example XERO, MYOB.

Creating a Loading Record

To create a pay rate loading record, observe the following steps:

  1. Select the Administration> 8. Pay Rate Loading sub-menu to open the Pay Rate Loading List page.

  2. Click on the (plus) button to open the New 8. Pay Rate Loading record page to create new loading.

  3. Within the Name field, input a description that will be used to identify the pay rate loading record.

  4. Within the employment type field, select a value from the drop down list to categorise the rate loading record. The employment type set against the pay rate loading will be matched to the employment type set against the employee profile.

  5. Within the Applicable day field, select a day from the drop down list to which pay rate loading record will be applicable to.

  6. Within the Start time field either input in free text or select from the time spinner the start time of the pay rate loading record.

  7. Within the End time field either input in free text or select from the time spinner the end time of the pay rate loading record.

  8. Within the Loading Rate field, input the applicable loading.

  9. Click the SAVE button to create the loading record.

  10. Click the CLOSE button to exit the page and return to the Pay Rate Loading List page.

Editing a Loading Record

To edit the pay rate loading record, observe the following steps:

  1. Select the Administration> 8. Pay Rate Loading sub-menu to open the Pay Rate Loading List page.

  2. Within the search field input the name of the loading record.

  3. Highlight the loading record that is to be edited and either click on the edit button or double-click on the loading record. Edits undertaken against the loading include:

    ✴Loading name
    ✴Start and End times
    ✴Applicable employment type
    ✴The loading value
    ✴The applicable day to which the loading relates

  4. Click the SAVE button to update the loading record.

  5. Click the CLOSE button to exit the page and return to the Pay Rate Loading List page.

Deleting a Loading Record

Pay Rate records MUST not be deleted under any circumstance. Please consult Brevity in the first instance, through the support desk. To remove a Pay rate record will impact the remuneration paid to staff when approved timesheet data is exported out to your third party accounting software.


Adjust Activity Status of a Loading Record

To edit the activity status of a loading record observe the following steps:

  1. Observe the steps 1-3 as outlined under Editing a Loading record.

  2. To deactivate the loading record select the Deactivate button . Deactivating the record will set it to read-only.

     

     

  3. To activate the loading record select the Activate button.

     

  4. Click the CLOSE button to exit the page and return to the Pay Rate Loading List page.