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Introduction

The Australian Banking Association (ABA) file lists payment instructions (provide name , and provider disbursement details, invoice particulars) that are uploaded to your financial institution via internet banking to settle suppliers invoices based on the payment amounts remitted from the NDIS into your nominated bank account.

Downloading the ABA File

The ABA file is downloaded via the claim batch screen and will only be available for claim batches with a status of Remittance Processed, and the invoices in the batch with a status of “CLAIMED”PAID. The ABA file lists a single payment per supplier based on the total amount remitted from the NDIS for invoices submitted within the claim batch. Prior to downloading the ABA please ensure that the Organisation and Service Providers have Bank account details specified.

To download the ABA file observe the following steps:

1. Navigate to Select the Claim management>Plan Management claims sub-menu.

2. highlight Highlight and either select the edit button or double click to open the batch for which you want to record, that you will download the ABA file for.

3. Click Download ABA file link from the menu-bar.

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After downloading the ABA file you can send the instructions through to your financial institution allowing a provider payment record to be established.

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2. Select the download ABA File link to generate the ABA file.

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   Select the Save File option

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   The structure of the ABA file is presented below
   

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3. Select the close button to exit back to the Plan Management Claim Batch List. It can be observed that the Batch status will state ABA Downloaded.
   

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4. Upload the ABA file as per your instructions as provided by your financial institution.

Error Messages

The following are error messages that will be generated in relation to the ABA file download

This XML error message is generated when you have attempted to generate an ABA file on a claim batch that has not had the invoices records updated with a PAID status by the payment remittance	Image Added
This XML error message is generated when one or more of the Banking fields within the organisation record is absent information.	Image Added
This XML error message is generated when one or both of the Banking fields within the service provider record is absent either the BSB or Account number.	Image Added

Plan Management Banking Details

A valid ABA file will only be generated if you have specified your banking details into the organisation record. Where invalid or absent banking details are observed to be incomplete the ABA file generation download will error. To add or update your bank details observe the follow steps:

1. Navigate to Select the Administration>Branch setup sub-menu.

2. From the branch details section click on Position the cursor in the organisation lookup field, select “Edit Selected record” button(small arrow bar button) from the bottom. It will navigate you to the organisation record, Scroll icon.
   

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3. Scroll the page down to the bank details sectionBank Account details under the Plan Management Setup tab.

4. Fill Input the necessary details and Click save.

1. organisations banking details.

2. Select the Save button to update the organisation record.

3. Select Close to exit.

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title Click to expand and review the Organisation Bank Account Details panel
Image Added The following is a summary of the banking fields configured into the Organisation module. Bank: This field is used to specify the Bank name from the lookup table

Provider Banking details

A valid ABA file will only be generated if you have specified the banking details for the service providers that have been registered against the invoice records that are listed within the claim batch file. Where banking details are observed to be incomplete the ABA file download will error. To add the bank details of a service provider observe the follow steps:

1. Select the Client>Service Provider sub-menu to open the External Provider List page.

2. Search for the service provider

3. Highlight and either select the Edit button or double click on the service provider record.

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4. Scroll the page down to the Bank Account details under the Bank Account details tab.

5. Input the Service Providers banking details.

6. Select the Save button to update the Service Provider record.

7. Select Close to exit.

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title Click to expand and review the Service Provider Bank Account Details panel
Image Added The following is a summary of the banking fields configured into the Service Provider module. BSB: This field is used to specify the bank state branch number of the selected branch Account Number: This field is used to specify the bank account number.